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Quovant Privacy Policy

Legalbill.com LLC and its affiliates (collectively, “Quovant“) has made the commitment to take all reasonable measures to protect your Personal Information and your privacy online. Please read the following Privacy Policy to understand how your Personal Information will be treated as you use our services, which include, but are not limited to, the use of the Quovant.com website their related services, associated media, printed materials, and electronic or “online” documentation, made available both now and/or in the future (collectively the “Services“). By accessing or using the Site or Services, you confirm that you have read, understood and agree to the terms of the Quovant Privacy Policy, as outlined below. If you do not agree to these terms, please do not access or use the Site or the Services. Unless Quovant has entered into a written agreement with you that expressly replaces or supplements this Privacy Policy, this Privacy Policy describes the privacy policies that apply to you while you are using the Services.

Safe Harbor

We self-certify compliance with :Safe Harbor

Quovant has certified that it abides by the Safe Harbor privacy principles as set forth by the U.S. Department of Commerce regarding the collection, storage, use, transfer and other processing of Personal Information (as defined below) transferred from the European Economic Area ("EEA") or Switzerland to the U.S. The provisions of Quovant's Safe Harbor Policy - particularly as they relate to notice, choice, access to Personal Information, onward transfers, and data integrity, are incorporated herein and made a part of this Privacy Policy for all purposes. Quovant's Safe Harbor Policy is available here. Quovant's Safe Harbor certification can be found on the U.S. Department of Commence Safe Harbor List. For more information about the Safe Harbor principles, please visit http://www.export.gov/safeharbor.

SOC 3

SOC

Our mission is to provide legal spend and matter management software and services to corporate legal, risk and claims professionals with the highest level of security, availability, processing integrity and confidentiality. The SOC 2 and SOC 3 engagement reports clearly demonstrate that data security and privacy is of paramount importance to Quovant.

The following principles and related criteria have been developed by the American Institute of CPAs (AICPA) and the Canadian Institute of Chartered Accountants (CICA) for use by practitioners in the performance of trust services engagements:

  • Security. The system is protected against unauthorized access (both physical and logical).
  • Availability. The system is available for operation and use as committed or agreed.
  • Processing integrity. System processing is complete, accurate, timely and authorized.
  • Confidentiality. Information designated as confidential is protected as committed or agreed.
  • Privacy. Personal information is collected, used, retained, disclosed and destroyed in conformity with the commitments in the entity’s privacy notice and with criteria set forth in generally accepted privacy principles issued by the AICPA and CICA.

SOC 2 reports focus on controls that do not impact the internal controls over financial reporting, but are instead relevant to the security, availability, or processing integrity of a system or the confidentiality or privacy of the information processed. SOC 3 reports are designed to meet the needs of users who want assurance on the controls at a service organization related to security, availability, or processing integrity of a system. Together, these SOC reports represent the next generation of AICPA standards for reporting on controls over security and availability at service organizations in the United States.

Personal Information, Non-identifying Information, and ePacket Content

"Personal Information" means any information which is directly associated with an identified or identifiable individual, such as the name, e-mail address, physical address, or phone number. IP addresses are not considered Personal Information unless they are associated with a specific individual user. Quovant will use Personal Information only in the manner described in this Privacy Policy and will not otherwise share Personal Information with any third party unless Quovant has received prior consent for such use.

"Non-identifying Information" is any information that will not be linked to a specific person. Quovant may use and share Non-identifying Information we collect from the Site or Services for our business purposes.

Persons who are registered on the Site can access and use the Services. All information that you transmit by means of the Services is referred to as "Content" whether such information is Personal Information or Non-identifying Information, and our policy regarding such Content is described in the ePacket Content paragraph below.

Nothing in this Privacy Policy will prevent Quovant from disclosing any of the above-described information to the extent required to comply with an applicable rule of law, a request of a government agency, or any other valid legal process (referred to collectively as a "Legal Process").

Cookies

Cookies are small text files that a Web site can send to a user’s browser for storage on the hard drive. Cookies can make use of the Web easier by saving status and preferences about a Web site. Most browsers are initially set to accept cookies, but users can change the setting to refuse cookies or to be alerted when cookies are being sent. Quovant does not use cookies or force acceptance of cookies upon access and use of the Site.

User Account Registration

All persons who wish to use the Services are required to create a User Account. Quovant will require certain information for registration (including your name and email address among other information). We will use such information for purposes related to the Services (including providing support, sending notices about maintenance downtime schedules and other administrative matters, or other matters pertinent to the Services). Applications for the User Account will be reviewed to determine if user is a member of a client or law firm in good standing. Approvals and login information will be sent to users via e-mail.

Updating/Deleting Your User Account

You may update registration information online or by contacting Quovant at the address at the end of this Privacy Policy; access to the Site will not be terminated unless cancellation of the contract between client and Quovant has taken place. Quovant will maintain your registration information indefinitely, under the then-most current Privacy Policy.

ePacket Content

Persons who use the Services may transmit information to Quovant by mail, fax, email or by use of such Services (documents, files and other data), which information is collectively referred to as the “Content“. Quovant acts as a processor of such Content on behalf of users of the Services and their clients who are the data controllers with respect to the Content. All such Content is encrypted in the course of processing. Neither Quovant nor any agent of Quovant will in any way access or view the substance of any such Content except as required to provide the Services, process the Content pursuant to the Content recipient’s business requirements, collect Non-identifying Information, enable you and your suppliers to comply with Quovant’s pricing programs then in effect, resolve a technical support issue at the request of the business or technical contact responsible for transmitting or receiving such Content or to comply with a Legal Process. In all cases, Quovant will treat the Content as confidential information as set forth herein unless otherwise required by a Legal Process. The business or technical contact with respect to the Content in question is the individual so designated in the applicable Service Agreement or End User Agreement.

Partners and Other Sites

Quovant may enter into business relationships with third parties (“Partners“) from time to time in order to make such Partners’ services and products available to you, and as a result, parts of this Site may be “co-branded” with the Partners’ logos and links. We will not share any of the information we collect from you at this Site with such Partners unless we expressly inform you of such fact when we are collecting the information to be shared with the Partner from you. If you wish not to be so informed, please contact the Webmaster at the email address below. However, we have no control over the privacy policies, information gathered from you, or content of any Partner Web site or other third-party Web site that you may link to from our Site.

Financial Information

Quovant charges a fee for services, which includes, but is not limited to certain tools and information available through the Site. To the extent you retain Quovant services, we will collect information from you sufficient to enable you to comply with Quovant’s pricing structure then in effect. Such financial information is used only to invoice you for provided services.

Security

In order to protect the privacy of the Personal Information you supply us, Quovant takes reasonable precautions to protect it from loss, misuse and unauthorized access, disclosure, alteration and destruction. In the course of processing the data provided us, Quovant and its network supplier implement industry standard security features including use of SSL encryption and Virtual Private Networks, firewalls, back-ups, passwords, and audits. You acknowledge, however, that no security system is completely error free, hacker proof, or failsafe, and as such Quovant does not make any such warranty.

Modification to Terms

Quovant reserves the right to change the terms and conditions of this policy relating to the Services at any time and shall notify you by posting an updated version of this policy on the Site. You are responsible for regularly reviewing this policy. Continued use of the Services after any such changes shall constitute your consent to such changes.